Office Assistant

Erlanger, KY

Part Time

Mid Level

We are seeking an experienced and dependable Office Assistant to support the daily administrative operations of our industrial facility. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced industrial environment where accuracy and efficiency are essential.

KEY RESPONSIBILITIES

Data entry & record keeping

Accurately input, maintain, and update operational and administrative data across company systems.

Filing & document management

Organize and maintain physical and digital filing systems, ensuring documents are accessible and up to date.

Mail & correspondence handling

Process incoming and outgoing mail, packages, and correspondence in a timely manner.

Scheduling & calendar management

Coordinate appointments, meetings, and internal scheduling for management and operational staff.

Ordering supplies

Monitor and replenish office and facility supply inventory, obtaining quotes and processing purchase orders as needed.

Cross-departmental support

Provide administrative assistance to multiple departments including operations, logistics, and management.

QUALIFICATIONS

Minimum 3 years of experience in an office or administrative support role, preferably in an industrial, manufacturing, or logistics setting.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Teams).
Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
Excellent written and verbal communication skills.
High level of accuracy and attention to detail, particularly in data entry and record management.
Ability to work independently and collaboratively across teams with minimal supervision.
High school diploma or equivalent required; associate degree in business administration or related field is a plus.

WHAT WE OFFER

A stable, team-oriented work environment with opportunities to grow your administrative career in the industrial sector. Competitive part-time compensation commensurate with experience.

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You're updating a supplier spreadsheet and notice that two vendors have been entered with slightly different names : 'Acme Industrial Supply' and 'ACME Industrial Supply Co.' but the same address and contact number. What is the most appropriate first step?*

You've been asked to order office supplies. When reviewing the usual vendor's catalog, you notice a competing vendor offers the same items at 20% lower cost, but your company has always used the current vendor.

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A coworker from another department asks you for a copy of a confidential personnel file, saying their manager said it was okay.
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The office printer breaks down the morning a manager needs 30 copies of a safety compliance report for an 11am regulatory meeting. The repair technician can't arrive until the afternoon. You have access to a computer, email, and a nearby print shop that charges per page.

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Office Assistant

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